Jim Howard in MP Seminars

15 days ago

Jim Howard - I posted this note over in the MP Seminars Online group as well, but I'll paste here in case it helps someone else. Good question. Searching notes behaves differently if you search using the Notes panel search options versus an actual Search panel. Try these steps: 1. Open a new search panel 2. Choose a Docs search from the tabs 3. Paste or type exactly this into the search box: * NOT mytag:* ^^The count will be high because it's counting every word, but you'll still get what you're after 4. I *highly* recommend using the option you'll see at the top right to group By Type -- this will show you a Notes drop down you can use, which will display all notes without tags as hyperlinks you can open -- then do tagging as desired. A couple other notes - if you want to review each note, adding tags one-by-one as you review the note -- the method above works really well. However, if you want to have easier access to this list in the future (since you have 2k notes), I would recommend doing one of two things: 1 - maybe the easiest - After running this search and seeing that it gives you what you want... drag the search tab into your shortcuts area. This takes advantage of what we call a "Saved Panel State" (I have a couple videos on this technique on the MPS website). Basically it's a shortcut to run the search again in the future. Of course, if you run the search, then do some tagging, then run it again -- the tagged notes will no longer display so it's like having a dynamic to-do list that removes completed (tagged) items when you run the search again. 2 - more cumbersome - but if you wanted to open each note without a tag and ADD a tag that groups them all together (stay with me here...you'd need to do this one-by-one) but you could create a tag called notag and apply to each of these notes. Why might you do this? If you're annoyed by having to run a search and open notes from hyperlinks, and would rather use the Notes tool to add tags -- this will allow you to open Notes and Filter by the tag notag and do your work there instead of starting from a search panel. Another reason you might want this method is if you anticipate lots of your notes without tags needing to SHARE tags. So let's say for example you researched Angels a ton and you want to mark a bunch of notes with the Angels tag all at once -- you can add tags to multiple notes at once from the notes tool, whereas you can't do this from search results. I'll stop there. And someone may have another creative idea or may know a shorter way to do this--but at least this will get you going!